When your employees first log into EMS Manager they are welcomed by your Home Page and the EMS Manager Dashboard. Administrators can place notices and instructions on the Home Page for all to see. The Dashboard provides each user with a quick view of his/her upcoming shifts, sign-up requests, certification notices and upcoming events.
The Member Database tracks employee information such as: name, title, date hired, phone number, pager number, email address, text messaging address, scheduling qualifications, certifications, refreshers, immunizations, etc... If you need to track other employee information, you can create and edit as many additional fields as you'd like.
If you require any of your employees to submit availability, EMS Manager makes the submission and scheduling process much easier. Availability information is automatically sorted within the Schedule Editor to simplify scheduling. And approved time off is added to the monthly Availability Roster View so administrators can easily see who is available for last minute scheduling changes.
The Scheduling System within EMS Manager is designed to be powerful, flexible and easy to use. A variety of tightly integrated scheduling features allow companies big and small to deal with a variety of employee types, and scheduling criteria. Availability is automatically sorted within the Schedule Editor. Complex rotations can be quickly added for years into the future. Employees can request time off, trades and sign-ups. Your company can require administrator approval for these requests or you can let EMS Manager approve most requests automatically based on qualification criteria.
Multiple work limits can be set to either not allow scheduling or give a warning when an employee is about to be scheduled for more than a certain number of contiguous hours and/or hours per week or pay period.
EMS Manager offers several different work schedule views designed to accommodate a variety of scheduling styles and processes. These views include a Daily View, Daily Block View, Daily Summary View, Weekly Block View, Weekly Shifts View, Monthly Calendar View and a Monthly Roster View. From these pages administrators can see open shifts and immediately send out Find Coverage emails and text messages
If you choose to allow some or all of your employees to sign-up for open shifts, with EMS Manager they can sign-up from anywhere with an Internet connection. You can choose to require administrator approval or you can let EMS Manager approve the sign-ups automatically based on shift requirements and employee qualifications. As soon as the sign-up is approved, the online schedule is updated immediately for all to see.
With EMS Manager your employees will no longer have to phone-in or drop by the station with time off requests. As soon as an administrator approves the request, the online schedule is updated immediately for all to see. EMS Manager even allows you to track paid time off at different rates, to comply with union and FLSA rules.
If you choose to allow your employees to trade shifts, they can now do so from anywhere with an Internet connection. You can require administrator approval or allow EMS Manager to approve trade requests automatically. As soon as the trade is approved, the online schedule is updated immediately for all to see.
Post your upcoming meetings, training classes, conferences and any other special events that your people need to know about.
Upload files to your EMS Manager Library so your employees can access them from anywhere. Post photos, meeting notes, training videos, forms, standard operating procedures and links to other web sites. You can even use the Library as a secure off-site storage location for important back-up files. Any file that can be stored on a computer can be stored in your EMS Manager Library.
Use the multi-access level Discussions forum for company wide discussions, logs, surveys, suggestions and training scenarios.
From the Reports section you will notice a wide variety of reports including availability, scheduled hours, paid time off, individual member, certifications, and more. All payroll related reports can be produced for any given date and time range. All reports have printer friendly views and can be exported to CSV files.
Our optional Time Clock Kiosk provides you with a well integrated total Time and Attendance solution. Set up unique kiosks wherever you have Internet access. Track your people as they come and go, from wherever you are. Then compare each shift's time clock data to the employee schedule and send the corresponding info off to payroll.
For more security, add our optional finger print scanner.
Our Time Clock module combines seamlessly with EMS Manager, FIRE Manager, or Zanager. We believe it's the best Time and Attendance system money can buy. But we're happy to say it's also one of the most affordable.
For more information and to hear what our customers think about the Aladtec Time Clock system click here.
Members can subscribe to their EMS Manager schedule with personal scheduling software that is compatible with the ical scheduling format, such as Google Calendar, Apple & iPhone iCal, Microsoft Exchange, Microsoft Outlook 2007, and many more.
EMS Manager is now optimized to display on current generation smartphones, and allows your employees to save time by offering easy access to many of EMS Manager's most popular features from anywhere.